Workshops & Grants

 

2021 One-time Grant Opportunities

The City of Edmonds Arts Commission (EAC) is offering two, single opportunity grants in 2021 for artists and nonprofit arts and culture organizations based in Edmonds. General Guidelines for both the EAC Small Grant Program and the Large “Creating a Future” Grant are below. Applications are now available.

 

EAC Small Grant Program

The City of Edmonds Arts Commission has funding available for one-time grant to individual artists, emerging artists, and other organizations seeking to support creativity, diversity, and access to arts in our community. Applications in the literary, visual and performing arts will be considered.

Funding Amount: A total of $5,000 is available in 2021. Grants of $100 to $1,000 will be awarded to eligible recipients through a competitive application process. Awards are reimbursable with required documentation of expenses. Up-front disbursement requests will be considered for up to 25% of the funding, dependent on circumstances and at the discretion of the selection committee. The City is not obligated to award all of the available funds and reserves the right to not award any of the funds.

Eligibility: Arts based projects should support creativity, diversity, and access to arts in Edmonds through efforts in the literary, visual and performing arts. Applicants must be residents of Edmonds or an organization based in Edmonds.

Application and Review Process: Two options are available for application to the Small Grant:
1. Complete application form and email. Application here: pdf2021_Small_Grant_App.pdf
2. Apply online via Submittable (signing up for a free account is required): 
https://cityofedmondsartscommission.submittable.com/submit/181801/2021-eac-one-time-small-project-grant

Applications are due on January 28, 2021. Applications will be reviewed by a selection committee of the Arts Commission and a member of the City of Edmonds Diversity Commission. Priority will be given to projects which are family appropriate and enhance access to arts in the community. Applicants will be notified by February 8, 2021. Projects must be completed by December 31, 2021. A short final report will be required. See “Expectations if Your Grant is Funded” section below.

 

EAC “Creating a Future” Large Grant Program

The City’s Arts Commission has a one-time arts organization grant available for 2021 to support arts and cultural projects in Edmonds by artists and cultural and arts organizations based in Edmonds. The goal is to support initiatives that strengthen our community’s sense of cohesion and Edmonds’ unique cultural identity in the Puget Sound region, provide cultural experiences that represent our diverse community, and enhance the lives of Edmonds residents. The purpose of the grant is to help build and reinforce a diverse and equitable cultural community in Edmonds, recognizing the uncertainty and challenges of the COVID-19 pandemic, and the necessity of changing strategies to create access for all to the arts.

Grants will be awarded to eligible recipients through a competitive application process. Applications in the literary, visual and performing arts will be considered. Applications will be reviewed by a selection committee, including members of the Arts Commission and a member of the Diversity Commission.

Application: Please apply online through our Submittable page. Opening an account on Submittable is free https://cityofedmondsartscommission.submittable.com/submit/181796/2021-eac-one-time-large-grant

Applications are due on January 28, 2021. Applicants will be notified by March 5, 2021.

Funding Amount: Awards between $1,000 and $10,000 will be considered. Total available funding is $50,000. Projects must be completed in 2021. The first 20% of the award is processed after the grant contract is submitted with all required forms and an invoice. The remaining 80% will be processed after receipt of the final report and invoice. The City is not obligated to award all of the funds and reserves the right to not award any of the funds.

Eligibility: Both individual artists and arts and culture organizations based in Edmonds are eligible, but applicants must have not-for-profit status either solely or through a partnership or umbrella relationship to qualify. Collaborations are encouraged. At least one entity in a collaboration or partnership must be an Edmonds resident or organization based in Edmonds. For example, individual artists in collaboration with a not-for-profit organization may apply, or an arts service organization, community-based arts organization or other groups might work in partnership with a local not-for-profit, with the not-for-profit being the lead applicant. Priority will be given to projects that are family appropriate and enhance access to arts. To be considered for funding, proposals must:

  • Directly benefit residents living within Edmonds and the lead entity is Edmonds based.
  • If the project involves an event, the venue must be located within Edmonds and meet Americans with Disability Act (ADA) standards regarding physical accessibility to project venues. 

The City of Edmonds is committed to supporting cultural endeavors in the City of Edmonds inclusive of all and without discrimination regarding race, color, creed, religion, age, gender, sexual orientation, military status, marital status, political opinion, national origin, familial status, or differing abilities.   

What kinds of projects are Eligible? EAC is committed to supporting all forms of arts in our community, including but not limited to visual, literary and performing, folk/traditional, and media arts. A wide range of projects and initiatives with an arts or cultural focus will be considered, such as (but not limited to) the following:

Projects including performances, exhibits, educational opportunities (presentations/lectures, workshops, walking tours, storytelling, training, etc.), collaborations, video, virtual and online projects/podcasts of the above or other project, public community cultural events or events with a cultural focus, and other projects to expand capacity for access to arts and clear intent to reach Edmonds residents. Innovation to bring new modes of delivery, newly envisioned artwork, and reimagined programs is encouraged.      

Ineligible Applications: The following types of organizations and requests are not eligible for funding (Note: This list is not exhaustive.)

General operations/season support; projects requiring ongoing care and maintenance by the City; Public Art projects which necessitate implementing the City’s Public Art process for selection of visual art on City property; expenditures for personal/individual benefit (e.g. personal training or education, professional development, emergencies, travel, loans, software or equipment for individual personal benefit vs. community benefit); staff positions, organizations or projects promoting a religious or political party affiliation, endowment funds or fundraisers.

If you are uncertain about project’s eligibility or not-for-profit status please contact frances.chapin@edmondswa.gov for guidance.

Grant Criteria

  1. QUALITY (30% of score) – Reviewers will evaluate the applicant’s skill level and expertise related to the proposal. This will include assessing the work samples provided in the application and the applicant’s experience and education in a related artistic or cultural-based medium or other transferable experience. Experimental, new, or untested projects— especially those with potential for expanding or strengthening Edmonds’ cultural base—will be considered.
  2. COMMUNITY BENEFIT (40% of score) – Applicants should describe how their proposal makes art experiences accessible to citizens and/or gives them a voice in contributing to and developing local culture. Applicants should address the following: 

Demographics – Clearly describe the anticipated audience and/or participants.  
Affordability – Free or at a low cost ($20 or less) experiences are most appropriate for this grant program. If there is a range of ticket prices, explain the different rates and specify how many will be available at each level.  
Community Minded – The priority of this grant program is to fund projects and programs that will bring people of all backgrounds together to expand perspectives and build positive relationships that contribute to an equitable and welcoming culture and community.

3. MANAGEMENT (30% of score) – Applicants should explain their ability to carry out what they have proposed. This includes answering application questions thoroughly and consistently and clearly explaining the following: project scope and specifically how funding will be used; related project management experience and/or demonstrated ability to manage budgets and project details; balanced budget (total project expenses = total project income); and a funding request that is reasonable for the scope.   

Alternate Plan: We recognize the challenges related to the Covid-19 outbreak and its effect on planning for projects and events. Be prepared to present/discuss your alternate plan, in case you need to make adjustments for your application related to potential Covid-19 restrictions (or any other pandemic situation).   Projects that look creatively towards future strategies for making art accessible will be given priority.

Grants applications are due January 28, 2021. A letter of intent may be submitted prior to the full application. A selection committee evaluates all applications and makes recommendations to EAC and staff. The selection committee may include members of EAC, Diversity Commission, Youth Commission, and/or a Creative District representative. The Arts Commission reviews and finalizes recommendations. Grant applicants will be notified of their status by March 5, 2021. 

Questions and Letter of Intent: A letter of intent may be submitted prior to application, but is not required. Contact Frances Chapin, Arts and Culture Program Manager, frances.chapin@edmondswa.gov

 

Expectations if Your Grant is Funded (applies to both grant opportunities)

Grant receipients will be required to complete the following to receive funding (this information will be included with award notifications).

  • Submit a current W-9 form with the Applicant's Taxpayer Identification Number (either an individual social security number or an employer identification number).
  • Sign a contractual agreement to indemnify the City against all liability and indicate applicant's full acceptance and assumption of responsibility for all federal, state, local, and venue legal responsibilities related to the project included but not limited to liability insurance, workers' comp insurance, permits, and taxes.
  • Include the Edmonds Arts Commission and City logo on all related promotional materials produced after award notification date. Acknowledge EAC funding at any project in-person or virtual events.
  • Complete online final report (including submitting at least five high-resolution digital photos or approved equivalent).

 

Lodging Tax Grants

The City of Edmonds Lodging Tax Advisory Committee (LTAC) provides recommendations on the use of City lodging tax revenue for the promotion of tourism in Edmonds. These recommendations, approved by City Council as part of the City of Edmonds annual budget, include two grant opportunities for nonprofit organizations that produce and present events and programs that attract visitors to Edmonds.

LTAC Grant: Nonprofits seeking funding assistance to attract visitors to Edmonds for any sort of program or event they present or produce may apply directly to the LTAC. Contact Megan Luttrell at megan.luttrell@edmondswa.gov.

Edmonds Arts Commission Tourism Promotion Award: Not-for-profit arts-related organizations seeking assistance for programs that promote cultural tourism may apply for grants up to approximately $2,600 through the City of Edmonds Arts Commission Tourism Promotion Awards program. For information, contact frances.chapin@edmondswa.gov.


Workshops

The Edmonds Arts Commission periodically presents training and technical assistance workshops for local cultural organizations and artists. Past topics have included how to write effective artist statements, board recruitment, strategic planning, marketing, and public art administration. Contact the Arts Office for current information at 425-771-0228 or eac@edmondswa.gov